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1 General

1.1 The Auditorium, The Benson Hall, The Foyer, The Gallery, The Courtyard, The Boardroom, and All Meeting Rooms (hereinafter called "the conference centre") are available for the presentation of concerts, and most forms of the creative and performing arts as well as for seminars, conventions, conferences, and catered functions. (except The Main Auditorium - no food permitted)

1.2 Any reference to The Conference Centre or any venue therein by the hirer in any published matter, either written or electronic shall refer to "The Adelaide Congress Centre" by its full name.

1.3 The Venue management Office (herein called "Venue Management") reserves the right to refuse any booking without the neccesity to give reasons for such refusal to the hirer.

1.4 Venue Management must be informed of the purpose for which any function area is to be used at the time the booking is made.

1.5 Venue Management does not warrant that the function area being hired to the hirer is suitable for the type of function being undertaken by the hirer.

1.6 The terms and conditions and hire fees and charges contained herein may vary from time to time but any such variation shall not negate this agreement and Venue Management shall not be under any obligation to explain the reasons for any such changes.

2 Tentative Bookings

2.1 Except at the discretion of the Venue Management Office, Tentative Bookings shall not be held longer than twenty one days after which time the hirer must confirm his / her intention to proceed with the booking. If the hirer has not done so, Venue Management reserves the right to cancel the booking.

3 Confirmed Bookings

3.1 On the receipt of the hirer's intention to confirm a booking, a hiring agreement may be forwarded to the hirer stipulating the charges and non-refundable deposit payable.

3.2 For the booking to be confirmed the hiring agreement must be signed and returned by the stipulated date together with the agreed deposit if required.

3.3 Venue Management may disregard any booking that is not confirmed within the terms of this agreement and reserves the right to re-let unconfirmed bookings.

4 Hirers Technical Requirements Form

4.1 Form C provides Venue Management with the information needed to present the Hirers Event efficiently. This should be completed and returned at least one month prior to the event.

5 Cancellation of Booking

5.1 A hirer wishing to cancel a booking after it has been confirmed, remains liable for all charges due.

6 Box Office

6.1 Seating Plans and tickets must be approved by Venue Management prior to going on sale.

6.2 The sale of standing room in the auditorium in conjunction with any concert or staged event is strictly prohibited.

7 Front of House and Technical Staff

7.1 The hirer shall only use the services of technical and other staff engaged by Venue Management.

8. Rehearsals / Set-ups / Sound-checks

8.1 All technical rehearsals and set ups must be supervised by the Venue technician. In the case of concerts, a three hour rehearsal between the hours of 9am and 5pm on the same day is included in the hire fee. Extensions of this time will be charged to the hirer.

8.2 Non-technical rehearsals must be under the supervision of a member of Venue Management at front of house rates.

9 Programmes and Publicity

9.1 Staff engaged by Venue Management will sell any session and / or souvenir programmes supplied by the hirer for the session / performance. The cost of employing programme sellers will be borne by the hirer who shall in addition to such cost pay to Venue Management 5% of the gross sales income from sales.

9.2 Only limited front-of-house displays areas are available. All programmes and displays must be approved by Venue Management and all displays are to be removed directly after the final show of an event.

10 Merchandise

10.1 A hirer shall not put on sale any items in any area of the Conference Centre without prior permission from Venue Management.

10.2 Venue Management will receive 7.5% of the gross sales income on printed matter and 7.5% of the gross sales on video's, CD's etc.

11 Television / Film / Radio / coverage/recording Fee

11.1 Where Venue Management approve television transmission, filming, radio broadcasting or recording from the Conference Centre, a fee may at the sole discretion of Venue Management be charged in addition to any direct costs for staff and facilities.

11.2 Venue Management shall have absolute discretion to decide whether or not any function held in the Conference Centre shall be broadcast in any form, and shall be entitled to impose any conditions it sees fit in relation to the televising or broadcasting of a function.

11.3 The costs related to the exercise of external media will be charged to the hirer, including any additional equipment necessary for the same.

11.4 Any additional expenses are the responsibility of the hirer.